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2017 Camp Fees and Other Policies

Camp Fees
The following prices are the total fees for one and two-week sessions at Sandy Hill Camp. The fee depends on which program you choose. Keep in mind that the first $200 of these amounts for one-week sessions and the first $400 for two-week sessions is due with the initial application as a deposit. Deposits are credited toward the total camp fee.  The balance is due by May 1, 2017.
Traditional Camp
$1050 for a one-week (5-night) session
$2295*-$2460 for a two-week (12-night) session
*Session 1&2 from June 25-July 7

Counselor-in-Training (CIT) Camp
$675 for a one-week (5-night) session
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Additional Optional Fees
There are a few optional fees beyond those listed above.

Waterskiing
- $60 per week (enrollment is limited)

Horseback Riding Lesson
- $85 per week (instructional activity only - enrollment is limited)

Camp Store Accounts
Any unused money will be returned to campers in cash at the end of the week - suggested $10-$30 per week

Friday Pick-up Options and Fees
Pick-up at Camp Pick-up Time Fee Must add or cancel by: Notes
   Normal 4:30-5:30 PM $0 N/A -
   Early 12-12:30 PM $0 Thursday 4 PM -
Bus Transportation
   Bus to Beltsville, MD 6:30-7:00 PM arrival $85 Start of session Click for details
   Bus to Falls Church, VA 7:30-8:00 PM arrival $95 Start of session Click for details


Optional Friday bus transportation to the DC area
We recognize the demands of work schedules and traffic challenges, especially for our camper families who travel two or more hours to get to camp. In an effort to balance our desire for parental involvement in the campers’ experiences with the demands on parents' busy schedules, we offer a "Friday Drop-off" to the DC area. Parents will still be able to help campers settle in on Sundays when the traffic is not as heavy and it's not a weekday. Then on Fridays, parents won't have to miss work or fight Friday traffic for pick-up.

How it works:
Campers will board a coach bus at camp around 5:30 PM and be given a “bag lunch” meal. Campers will be driven to Beltsville, MD near the intersection of I-95 and the northeast side of the 495 beltway. Campers will arrive at the drop-off location between 7:00 and 7:30 PM depending upon traffic and will be accompanied by a Sandy Hill staff member. Campers travelling to Falls Church, VA will arrive at their drop-off point between 8:00 and 8:30 PM. Cancellations of the Friday bus drop-off must be made in writing (letter, fax or email) and must be received in the camp office no later than the Sunday of the camper's arrival to receive a refund of the $85 or $95 fee.

Refund and Cancellation Policy
All cancellations must be in writing (letter, fax or email). Non-refundable deposits are non-transferable.

For cancellations received by February 1, 2017
$50 per one-week session and $100 per two-week session is non-refundable. The remaining $150 per week of the $200 deposit as well as any other payments made will be refunded.

For cancellations received by June 1, 2017
$100 per one-week session and $200 per two-week session is non-refundable. Any other payments made for the session will be refunded. For example, on May 21st, a camper cancels a one-week session that begins on July 2nd. The camper's account is paid in full and has $25 in their store account. The refund amount would be $975 -- the session cost of $1050 plus the unspent $25 in the store account minus the $100 non-refundable deposit for a one-week session.

There are no refunds for cancellations after June 1, 2017 except for medical reasons and only after receipt of written verification by a physician of significant injury or physical illness. Refunds shall not be given for family emergencies, death of a family member, or other non-medical reasons. Refunds shall only be given to campers leaving for medical reasons and only after receipt of written verification by a physician of significant injury or physical illness. Written verification must be received within 10 days of the end of the camper’s session. Refund amounts for medical reasons are prorated based on the amount of the camp session missed. The amount of the refund is calculated as a percentage of one half of the total session fee, so the maximum refund is $525.00 for a one-week session, $1230.00 for a two-week session, and $337.50 for a CIT session. For example, if a camper misses 4 out of 5 days of a one-week session for a bona fide medical reason, the refund amount would be 4/5 or 80% of $525 which equals $420.

There are no refunds for cancellation of camp activities, including but not limited to waterskiing and horseback lessons, due to weather-related conditions.

Cancellations of the Friday bus drop off must be made in writing (letter, fax or email) and must be received in the camp office no later than the Sunday of the camper's arrival to receive a refund of the $85 or $95 fee.

Conditions for Enrollment
Sandy Hill does not provide programs that are rehabilitative or therapeutic in nature, and does not have the resources to serve children with special needs, including children with emotional, social, or behavioral difficulties. Campers must be able to properly care for their own hygiene, live cooperatively with other campers and staff, and actively participate in camp activities. No refunds will be granted if a camper does not complete a camp session as a result of a pre-existing physical, emotional, or psychological condition. Sandy Hill reserves the right to refuse enrollment or cancel the reservation of a camper.

Please call the office before you register your camper to discuss whether or not the Sandy Hill Camp program is appropriate to meet the specific needs of your child. Your honest disclosure of information about your child's needs is important in determining if Sandy Hill Camp is a fit for your child.
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